Latest vacancy announcement at Animal Health Training and Consultancy Service 2023

Recently, on November 20, 2023, Animal Health Training and Consultancy Service posted job openings for both men and women. We will walk you through the full application process in this blog post. If you are interested in applying for any of these positions, please make sure that you meet the requirements.

Animal Health Training and Consultancy Service (AHTCS) is a service-oriented, non-profit, non-governmental organization that was founded in 2000 with the goal of raising the standard of living for marginalized communities through collaboration with national and international organizations and agencies. It is affiliated with the NGO Federation, Kaski, and the Social Welfare Council (SWC) Lainchaur, Kathmandu. It is registered with the District Administration Office in Kaski.

In collaboration with The Brooke Hospital for Animal (The Brooke UK), AHTCS has been promoting working horse welfare in Banke, Bardiya, Bhaktapur, and Dang districts since 2007 as part of the Sustainable horse Welfare via Improved Human Behavior & Working Environment Project (SEWP).

Animal Health Training and Consultancy Service

NGO / INGO / Development Projects

Admin / Finance Officer

Basic Job Information

Job Category	:	NGO/INGO
Job Level	:	Senior Level
No. of Vacancy/s	:	[ 1 ]
Employment Type	:	Full Time
Job Location	:	Pokhara based job with up to 10% travel
Offered Salary	:	Negotiable
Apply Before(Deadline)	:	Dec-14-2023

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Job Specification

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than 3 years
Professional Skill Required	:	Communication Problem Solving Time Management Analytical Decision Making

Other Specification

1. Qualification and experience:

• a bachelor's degree in management, with a master's degree preferred, or an equivalent degree in a relevant discipline.
• a minimum of three to four years' expertise with the financial and administrative administration systems of NGOs and INGOs.

2. Knowledge and skills

• strong familiarity with payroll systems, reporting, employee benefits administration, computerized accounting software (Aspire Accounting Software), office administration, and pertinent NGO/INGO laws, rules, and procedures.
• strong analytical and problem-solving abilities, team-building, accounting, bookkeeping, and decision-making capabilities.
• Effective communication abilities, both in speaking and listening.
• Time management and stress levels.
• a self-starter with initiative and the capacity to operate without supervision.
• able to produce outcomes by the predetermined standards and timeframes.

3. Attitude:

• Capable of meeting predetermined standards and timelines for results delivery.
• A productive team member.
• Integrity, openness, and honesty in a partnership.
• Professionalism, zeal, and superior performance at work.
• Dedication to the strategic goal and values of AHTCS.
• Eager to assist clients and communities.
• courtesy, gratitude, and decency that contribute to AHTCS's good standing.

Job Description

Report to: Executive Director
Level: AHTCS level 7/8

Job Summary

Reporting to the Executive Director, the AFO is in charge of payroll preparation, cash control maintenance, purchase support, accounts payable maintenance, financial statement preparation, and operation management for AHTCS. In addition, the AFO is in charge of coordinating AHTCS publications and coordinating with stakeholders to promote events and public relations.

Purpose:

The AFO is in charge of upholding the daily accounting and financial systems, as well as administrative and personnel services, in order to comply with legal requirements and support AHTCS's operations, which include AHTCS publication.

Responsibilities:

1.Oversee and administer the financial system to make sure the AHTCS finances are correct and up to date.

Main activities

• Create and maintain distinct project accounts; 
• oversee the account payment process; 
• Oversee the annual and trimonthly financial plan and progress; 
• Supervise and train the relevant staff in accounting procedures.
• Assist the Executive Director in creating the project budget; 
• Keep an eye on the general ledger accounts; 
• Oversee the cash received from funders and training partners; 
• Verify that all of the invoices and travel claims are appropriate and in line with standard procedures.
• Recommend and uphold procedures that ensure appropriate internal control and are followed to maintain the integrity of the financial data. 
• Manage the administrative support staff and provide them with coaching to maintain proper accounting procedures. 
• Maintain proper inventory of the organization's books, stationery, and assets. Prepare payment vouchers and receipts with the correct amount, account numbers, and transaction description. 
• Promptly notify the supervisor of any changes to the cash arrangement. Deposit or withdraw cash from the bank as needed. Send necessary bills or receipts to clients or projects. 
• Compile monthly and annual financial management reports, budgetary forecasts, and cash-flow forecasts. Credit control. Prepare statutory annual reports.

2. Oversee the AHTCS office's administrative services.

Main activities

• Oversee the Arce Resource Center (ARC) and oversee the filing, storage, and security of documents.
• Manage the repair and upkeep of office and computer equipment. 
• Maintain purchase and maintenance through quotation when necessary.
• Help with the drafting of laws and bylaws, contract documents, and letters. 
• Manage related personnel and assess their performance. 
• Oversee client service and address inquiries on their website. 
• Verify that the data on the website is accurate and current.
• Coordinate with the website designer to make any necessary modifications.

3. In order to guarantee accurate and comprehensive records, supervise the accounts payable and accounts receivable systems.

Main activities

• Issue, code, and suggest purchase orders; 
• Handle utility bill distribution and account collection; 
• Reconcile the accounts payable and receivable.

4. Maintain employee records and files to guarantee that benefits and allowances are paid on time.

Main activities

• Help with the administration of employment contracts. 
• Check and record benefit payments. Manage leave. 
• Oversee payroll completion and analyze results.

5. Organize all the tasks associated with the publication of AHTCS.

Main activities

• Correct selection of articles, poems, success stories, and advertisements for publishing. 
• Ensuring that all the articles and success stories for the publication are received on time.
• Compile and/or translate articles and/or success stories from Nepali to English and vice versa. 
• Ensure that advertisements are collected on time and that payment is made.
• Make corrections to the language used in articles; 
• Design and update the publication's layout;
• Seek technical support from other staff members.
• Regular updates regarding the status with ED. 
• Prompt publication and distribution to the relevant parties.

6. Design and disseminate relevant communication documents

Main activities

• Drafting and creating pamphlets and brochures about AHTCS services, then timely distributing them to the relevant parties; 
• Gathering and compiling news articles about the activities;
• Promptly sending the request for publication or broadcasting to FM radio and/or local and national newspapers; 
• Keeping in regular contact with ED regarding the status of the project.

7. Perform other related duties as required.

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Please Apply Before Dec-14-2023

Apply Here:  info@ahtcs.org.np